Procurement

Procurement is the purchase of products or services. It is beneficial that the products/services are suitable and that they are procured at the most ideal cost to address the needs of the buyer in terms of quality and quantity, time, and location. The organizations always want to have fair competition, limiting the risk of fraud. We are often approached to procure various services and items of plant on behalf of the client and manage the whole process as part of a turnkey offering.

The reason why many clients choose to use Shiva Consultancy in this way is many fold but the key client benefits are as follows:
Benefits of choosing us-

• Identification of need
• Supplier Identification
• Supplier Communication
• Negotiation
• Supplier Liaison
• Logistics Management
• Tender Notification

TYPICAL PROCUREMENT ACTIVITIES – SERVICES AND MANUFACTURED GOODS

Shiva Consultancy undertakes all the activities of procurement that are completely focused on the project making sure that the project is delivered safely, timely and on budget without compromising on the quality.
 

Our procurement activities include-

• Preparation of a Procurement Plan
• Vendor sourcing and pre-qualification
• Preparation of procurement plans for vendor equipment and sub-contract works
• Ensure confidently agreements are signed as appropriate
• Enquiry preparation and issue
• Collection and tabulation of quotes
• Technical and commercial bid appraisal
• Pre-contract meeting negotiation
• Agreement of T&C’s including preferential terms, guarantees and added value support
• Purchase order placement
• Expediting and progressing
• Amendments to purchase orders
• Receipt and integration of vendor design information
• Inspection, quality control and factory acceptance testing
• Co-ordination of Client Acceptance Tests
• Client/Supplier progress and status reports
• Shipping and receipting of goods
• Administration of Customs clearance, VAT and Duty issues as appropriate
• Interface with site material control
• Valuation of works and control of stage payments
• Validation of site variations
• Ensure method statements and risk assessments are in place prior to commencement on site
• Ensure suppliers meet obligations in terms of commissioning, documentation etc
• Checking and handling of returns
• Final invoice processing and documentation
• Warranty Management
• Negotiation of claims and final settlement

EQUIPMENT SPECIFICATION / SELECTION – TYPICAL SERVICES

Through Shiva Consultancy’s immense knowledge, record of suppliers and examination the customer can promptly see the advantage. While all the suppliers will claim that their product is better than others, Shiva Consultancy can help clients to channel through the reality and sales promotion. Subsequently, we comprehend the basic needs of the equipment required for the project. By comparing the different offers, Shiva Consultancy can detail the genuine advantages that the suppliers are giving against business models.